Project Management enables Esplanade to continue on our mission to entertain, engage, educate and inspire through the arts, through the projects that we do, and by managing our resources efficiently and effectively for good governance and accountability to our funders, sponsors, partners etc. The projects we do, serve to create value, bring cost savings and help to reinforce Esplanade’s international and national standing.
As part of the Project Management team, you will play a critical role in the quality of project management and project implementation in Esplanade, specifically for the capital and infrastructural projects including technical and building projects in Esplanade.
You are responsible for all project related management and co-ordination with various stakeholders (internal and external) and will need to work closely with relevant internal departments and external stakeholders to ensure projects are delivered within budget, on schedule, and within the defined scope to meet the set objectives.
Key Responsibilities
Project Coordination and Reporting
-
Keep track of the master project registry and reporting project budget status and timeline progress to the Head, Project Management including tracking and measuring project performance using appropriate tools and techniques and reporting regularly to the Head, Project Management.
-
Coordinate project staff, internal resources, and consultants/ contractors/ vendors for the execution of projects including project administration
-
Monitor outstanding tasks and key changes and updating overall project timelines/gantt charts.
Contract Management
-
Assist in the management of contracts and procurement processes related to assigned projects.
-
Collaborate with stakeholders to facilitate contract execution and monitor contract performance throughout the project lifecycle.
-
Maintain comprehensive contract documentation and records for auditing and reporting purposes.
Stakeholder Management and Communication
-
Establish and manage relationships with internal clients, stakeholders, and consultants/ contractors/ vendors.
-
Provide regular project status updates, progress reports, and effective stakeholder communication to ensure transparency and alignment.
Financial and Budget Management
-
Overseeing accounting, costing, and billing for projects.
-
Coordinating with finance on project cash flow and budget reporting.
Quality and Safety Control and Risk Management
-
Implement appropriate quality and safety control processes for project execution.
-
Conduct inspections and facilitating quality assurance checks on project execution.
-
Assist in ensuring all required statutory and regulatory conditions, including safety and relevant code compliance, are met in projects.
-
Assisting in the development and implementation of risk mitigation strategies and contingency plans for projects.
Admin / Documentation
-
Assist in maintaining a comprehensive project documentation system.
-
Perform administrative tasks related to project management, such as document organization, filing, and record keeping.
-
Assist Head, Project Management in audit preparations for projects.
Key Requirements
-
Tertiary education in a relevant field such as Project Management, Business Administration, Engineering or a related discipline.
-
Demonstrated knowledge of project management methodologies such as Agile, Scrum, or Waterfall.
-
Familiarity with relevant project management software tools and applications.
-
Minimum 3 years' experience in project management, or operations will be preferred.
-
Strong organizational and time management abilities
-
Independent and proactive working style
-
Excellent interpersonal and communication skills
-
Meticulous attention to detail: Ability to pay close attention to detail and ensure accuracy in project deliverables, documentation, and reporting.
-
Site attendance where necessary to the benefit of the project.